Frequently asked questions

Below you'll find answers to many of the most frequently asked questions by students who contact the Undergraduate Office. We've also provided links to where you can find additional information on this site, students.ubc.ca, and the UBC Calendar

Last updated August 31, 2021 at 4:57pm PT

 

Course Basics

What is the difference between a course and a section?

A course is a unit of study covering a particular topic or group of topics, whereas a section is an individual instance of a course that is scheduled for set dates, days, and times. Each course has a subject (e.g., COMM) and a course number (e.g., 290). Many courses have multiple sections that are offered at different times. Each section has a corresponding section number (e.g., 101, 102, 103, etc.).

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What do the abbreviations LEC, WEB, TUT, LAB, etc. mean?

These abbreviations refer to the format of a section’s meeting activity. Descriptions of common course formats can be found on the Introduction to UBC classes webpage: students.ubc.ca/new-to-ubc/introduction-ubc-classes 

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What are prerequisites?

A prerequisite is a requirement (typically a course or list of courses) that must be successfully completed prior to taking a specific course. For example, COMM 290 is a prerequisite to COMM 291 so it must be completed prior to taking COMM 291.

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What are co-requisites?

A co-requisite is a requirement (typically a course or list of courses) that must either be taken concurrently (at the same time) or have been successfully completed prior to taking a specific course. When registering for courses that require a co-requisite, remember to also register for the co-requisite for the same term, if not already completed. 

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What is the difference between general and restricted seats in a course?

General seats in a course section are open to any students who are eligible to take the course (i.e., they satisfy all restrictions—if any—that are set at the course level). Restricted seats in a course section are open only to those students who satisfy an additional set of restrictions (e.g., enrolment in a particular year level, program, etc.). For example, the majority of seats in sections of COMM 353 are restricted to students in the Accounting option, but some sections may also include a limited number of general seats for Year 3 BCom students in other options.

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What is transfer credit?

Transfer credit is a recognition of course work completed at another institution which is equivalent or comparable to UBC course credit. In many cases, you can use the credit you have earned at a previous institution to fulfill your BCom requirements. Read more about transfer credit at students.ubc.ca/enrolment/registration/transfer-credits

If your high school studies included Advanced Placement (AP), International Baccalaureate (IB), or British-patterned education (A-Levels), you may be eligible to receive transfer credit. Learn more at mybcom.sauder.ubc.ca/registration/#firstyeartransfercredit

You can use a maximum of 60 credits of eligible coursework—completed at other institutions or within another program at UBC prior to your admission to the UBC Sauder School of Business—toward your BCom degree requirements. At least 50% of your program (i.e., 61 credits) must be completed while enrolled at UBC Sauder. See Requirements to Receive a Degree or Diploma in the UBC Calendar.

Transfer credit is awarded at the university level rather than for a particular program. It’s possible that not all of the transfer credit you received can be applied toward the BCom program. If you have questions about how your transfer credit may apply to your degree requirements, please contact the Undergraduate Office.

Note that credit minima may differ for other considerations, such as eligibility to receive and retain scholarships, to live in UBC residence, or to apply for a post-graduation work permit. Carefully review any conditions relevant to your personal circumstances to ensure your continued eligibility. Learn more: mybcom.sauder.ubc.ca/registration/#courseload.

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Where can I see my transfer credit and how do I use it toward my degree?

A summary of your transfer credit can be viewed on the Student Service Centre under Grades & Records > Transfer Credit. Eligible transfer credit will apply toward your degree requirements automatically. You don't need to do anything to activate or use it.

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I have transfer credit from high school. Can I use these credits toward my degree?

If your high school studies included Advanced Placement (AP), International Baccalaureate (IB), or British-patterned education (A-Levels), you may be eligible to receive transfer credit that you can use toward your degree requirements. Learn more at mybcom.sauder.ubc.ca/registration/#firstyeartransfercredit

Note that credit minima may differ for other considerations, such as eligibility to receive and retain scholarships, to live in UBC residence, or to apply for a post-graduation work permit. Carefully review any conditions relevant to your personal circumstances to ensure your continued eligibility. Learn more: mybcom.sauder.ubc.ca/registration/#courseload

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I have transfer credit for a required course from high school. What if I take an equivalent course at UBC? Can I use both?

You cannot use credit for both courses. For example, MATH 100, MATH 110 (3), MATH 104 and MATH 184 are equivalent courses. If you have transfer credit for MATH 100 and take any of the other courses at UBC, MATH 100 credit can no longer be used.

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What is a preclusion (PR)?

If a course taken at another institution precludes any UBC course, the transfer credit cannot be used if the course is taken at UBC. For example, if COMM 1st (3) precludes COMM 101, Year 1 students who must take COMM 101 cannot use the COMM 1st credit. If a preclusion applies to an elective, the transfer credit can be used unless the elective course is taken at UBC. For example, if ECON 2nd (3) precludes ECON 345 (3), ECON 2nd can be used as elective credit, unless ECON 345 is taken at UBC.

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What is an exemption (EX)?

An exemption is the waiving of a prerequisite or a required course. An exemption is typically granted together with a general credit, which covers the required course in the degree requirements. For example, if a student is granted an exemption from COMM 292 (0) and COMM 2nd (3), the COMM 2nd (3) credit covers the COMM 292 (3) requirement in the degree check.

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Registration

How do I register for courses?

Learn more about the registration process and how to register for courses on the Student Service Centre:

You will receive additional registration information specific to your year level in the BCom program approximately 1-2 weeks prior to your registration open date for the winter session. This information will also be available at mybcom.sauder.ubc.ca/registration

Review the deadlines to make changes to your registration at students.ubc.ca/enrolment/registration/course-change-dates 

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How many credits do I need to be registered in?

Many students take a full course load of 30/31 credits during the Winter session. If you’re thinking about reducing your course load, be mindful of commitments and considerations that require you to be registered in a minimum number of credits to maintain your eligibility (e.g., loans, scholarships, housing, study permit, etc.). Learn more at mybcom.sauder.ubc.ca/registration/#courseload

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I'm a transfer student who is new to UBC Sauder. How do I figure out which courses to take?

Start by reviewing your program requirements at mybcom.sauder.ubc.ca/courses-money-enrolment/program-requirements/general-program-requirements

Next, review your transfer credit and compare it to your program requirements. A summary of the transfer credit you have been awarded can be viewed on the Student Service Centre under Grades & Records > Transfer Credit. Eligible transfer credit will apply toward your degree requirements automatically.

You can use a maximum of 60 credits of eligible coursework—completed at other institutions or within another program at UBC prior to your admission to the UBC Sauder School of Business—toward your BCom degree requirements. At least 50% of your program (i.e., 61 credits) must be completed while enrolled at UBC Sauder. See Requirements to Receive a Degree or Diploma in the UBC Calendar.

Transfer credit is awarded at the university level rather than for a particular program. It’s possible that not all of the transfer credit you received can be applied toward the BCom program. If you have questions about how your transfer credit may apply to your degree requirements, please contact the Undergraduate Office

You will receive additional registration information specific to your year level in the BCom program approximately 1-2 weeks prior to your registration open date for the winter session. This information will also be available at mybcom.sauder.ubc.ca/registration

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When are the course schedules available for the summer and winter sessions?

Course schedules for the following summer and winter sessions are typically published on the Student Service Centre in mid-January and mid-April, respectively. Release of the 2021S and 2021W schedules was delayed due to the pandemic. When available, the course schedules can be found at courses.students.ubc.ca

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When is registration?

The registration open period for the following summer and winter sessions is typically in mid-March and mid-June through to mid-July, respectively. Registration dates for 2021S and 2021W was delayed due to the pandemic. Registration date ranges for both sessions are listed by year level at students.ubc.ca/enrolment/registration/registration-dates

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A course I want to take is full. Can I ask the instructor if I can join? Can I be added to a waitlist?

If you’re unable to register in a required Commerce course that cannot be delayed to a subsequent term, you can request registration assistance through the form found at mybcom.sauder.ubc.ca/regi-assist

Commerce instructors cannot register you in their courses. All students will be referred to the Undergraduate Office and asked to submit a request for registration assistance if they meet at least one of the valid criteria for a request. If you do not meet any of the valid criteria, we recommend that you continue to monitor enrolment so that you can register yourself in any seats that become available.

For courses other than Commerce, consult the faculty offering the course you wish to take to learn the correct procedure to request registration.

If a course has a waitlist, the waitlist will be listed on the Student Service Centre as its own section. You can register for a waitlist as you would a regular course. Note that your registration in any waitlist sections will count toward your registration credit limit within the current term and session.

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There is a restricted seat available in a course for which I’ve been trying to register. Why can’t I register for that seat?

If you’re unable to register, you may not meet all of the course restrictions. First, check that you meet any restrictions at the course level (e.g., This course is restricted to students in one of these programs: BCOM in year: >=3). Next, confirm that you have completed any required prerequisites and that you have completed or are concurrently registered in any required co-requisites. Lastly, look at the specific seat requirements listed under Restricted Seats Remaining for that particular section. If you still have questions about your eligibility, please contact the Undergraduate Office.

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What can I do if I'm a Year 4 student and am unable to register for a course that I need to graduate?

Needing a course to meet graduation requirements is a valid reason to request registration assistance: mybcom.sauder.ubc.ca/regi-assist

While we will try to accommodate your preferred section and course, it may be necessary to add you to an alternate section or course that will fulfill the same degree requirement if your requested section/course is full. Note that completion of a second option or a concentration is optional; these courses are electives that are not eligible for registration assistance.

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Can I increase the number of credits I’m allowed to register for?

Balancing a full course load is challenging, so a credit increase is not usually recommended, particularly if you work or have other responsibilities. If you are approved for a credit increase (3-6 credits max), you will not be eligible for academic concession for any issues related to your increased workload.

  • Credit increases are only permitted after all students have had a chance to register.
  • Credit increases are not granted to allow for holding a spot on a waitlist.
  • Year 1 students are not eligible for credit limit increases.

The credit limit increase request form opens for the Winter session in the second week of August. If you need to request a credit limit increase for the Summer session, please email bcomquestions@sauder.ubc.ca after your Summer registration opens (check registration dates at students.ubc.ca/enrolment/registration/registration-dates). In your email, please include your student number, the specific courses you are hoping to take in the Summer session, and why you are requesting an increase (e.g., completing remaining credits to graduate in November).

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When is the deadline to add a course or drop a course once it has started?

Two withdrawal deadlines are listed on the details screen for each course section on the Student Service Centre. The first deadline is the last day to withdraw without a W (withdrawal) standing on your academic transcript. This deadline is also the last day to add the course in that particular term. The second deadline is the last day to withdraw with a W standing. If you drop a course before the first withdrawal deadline, you will be eligible for a full refund of tuition for the course. If you drop a course between the first and second withdrawal deadlines, you will receive a partial or no refund of tuition depending on when you drop the course. Learn more:

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Can I drop courses from my Year 1 standard timetable (STT)?

If you have transfer credit for any courses within your STT, you can request to have them dropped after you've registered (you will not be able to drop them yourself). You can request to drop these courses by completing this form before the withdrawal deadline:

Request to drop STT course(s)  

Please review the following website for withdrawal deadlines:

Depending on which course(s) are dropped, you may choose to take a reduced course load (that means fewer than 30 credits) or you may choose to register for additional non-Commerce electives. The choice is yours. Please review the information on the registering for courses page carefully, including the impacts of a reduced course load, before submitting your request. Once we have dropped courses from your STT, we won't be able to reregister you in them.

Note that credit minima may differ for other considerations, such as eligibility to receive and retain scholarships, to live in UBC residence, or to apply for a post-graduation work permit. Carefully review any conditions relevant to your personal circumstances to ensure your continued eligibility. Learn more: mybcom.sauder.ubc.ca/registration/#courseload. 

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Can I switch sections of courses within my Year 1 STT?

Within your standard timetable, you belong to a cohort of students who share the same course schedule to provide more opportunities for connection and collaboration. You will not be able to make changes to individual sections within your STT.  

When you register, you are expected to choose an STT that will complement any additional courses and non-academic commitments without conflicts. Section switches within STTs will only be considered in rare cases if the reason to switch falls within the valid reasons for registration assistance as outlined at mybcom.sauder.ubc.ca/regi-assist and there are general seats available in alternate sections after all students have had an opportunity to register.

Learn more about the deadlines to make changes to your registration:

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Can I be added to a course after the deadline to register?

No, you must register for all of your courses before the deadline to withdraw without a W standing. While UBC provides the flexibility for you to register for most courses up to two weeks after their start date, you must accept certain responsibilities when joining a course that is already underway. Some things to consider before registering:

  • It's your responsibility to learn any material that has already been taught. This will involve self-study. While your instructor may be available during office hours to answer questions, they will not have time to re-teach all of the material that has already been discussed before you started attending the course. The onus is on you to catch up.
  • Many courses at UBC Sauder require active participation in class. You must complete all previously assigned readings and coursework at your earliest opportunity so that you are fully prepared to contribute to class discussions and engage in group work.
  • Some instructors discourage late registration in their courses if group work or assignments are required during the first two weeks. Talk to your instructor as soon as you join the class. They may recommend that you take their course at a later date so that you can attend classes from the start of term.

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I dropped a course after the deadline and have a W for it? What does this mean?

Don’t be concerned about having a W standing on your transcript. It simply indicates that you withdrew from a course. Course withdrawals are not included in calculating your sessional or graduating averages. Remember though that you will not receive a full refund of your tuition past the first withdrawal deadline. Be mindful that a W may impact your eligibility for particular resources that have minimum credit requirements: mybcom.sauder.ubc.ca/registration/#late-course-withdrawal

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I’m planning to take some time off from my studies? What do I need to do?

Be sure to drop your courses on the Student Service Centre before the first withdrawal deadline to receive a full refund of any tuition paid and avoid withdrawal standings on your academic record. Be mindful of the impact that a break in your studies will have on your eligibility for scholarships, loans, study permit, etc.:

Be aware that if you do not take any courses during the current winter session, you must reapply to the BCom program to resume your studies. The application for re-admission must be submitted through the Student Service Centre by January 15 prior to the resumption of your studies the following September.

You must complete your BCom degree requirements within six years of your original admission to the UBC Sauder School of Business.  If you plan to take the Winter Session off (Term 1 & 2) or you are graduating past the six years, we recommend you discuss your plan with an Academic Advisor in the Undergraduate Office.

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Can I request permission to take courses at other universities?

With the exception of exchange programs administered by UBC Go Global, the Undergraduate Office will not normally allow you to take courses at other universities to fulfill degree requirements (also referred to as a Letter of Permission). If you have extraordinary, extenuating circumstances that you think necessitate completion of a course(s) elsewhere, please discuss your situation with an academic advisor. Visit mybcom.sauder.ubc.ca/ugo to book an academic advising appointment.

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Can I retake a course to get a better grade?

We usually don’t have the capacity in Commerce courses to allow students to retake courses that they have successfully completed. If you were to repeat a course, both attempts would appear on your academic transcript. A higher grade in the second attempt would not replace the first; both grades would be listed on your transcript in the sessions that they were taken. Tuition fees will apply.

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Degree requirements

What courses do I need to take?

You can use the BCom Course Planning Worksheets or review your degree requirements at mybcom.sauder.ubc.ca/courses-money-and-enrolment/program-requirements 

The Undergraduate Office will send you registration information specific to your year level in the BCom program approximately 1-2 weeks prior to your registration open date for the winter session. This information will also be available at mybcom.sauder.ubc.ca/registration 

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Can I take longer than four years to complete my degree?

Yes, you can take up to six years from the time that you start your studies in the BCom program at UBC Sauder to complete your BCom degree.

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Is there a deadline by which I need to complete all of my degree requirements?

Yes, you can take up to six years from the time that you start your studies in the BCom program at UBC Sauder to complete your BCom degree. Please contact an Academic Advisor in the Undergraduate Office if you need to exceed six years.  

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How can I check that I have completed my degree requirements?

Use the BCom Course Planning Worksheets or review your program requirements at mybcom.sauder.ubc.ca/courses-money-and-enrolment/program-requirements

If you’re still unsure about whether or not you have fulfilled all of your degree requirements, you can submit a request for a degree credit check to be done by our office:

Request degree credit check  

It may take several business days for you to receive your requested credit check so don’t delay if you think you may still need to register for additional courses before the add/drop deadline.

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Do I need to apply to graduate?

Yes, in order to graduate you must complete the graduation application on the Student Service Centre (SSC). Learn more at students.ubc.ca/enrolment/graduation/applying-graduate

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Can I switch my degree program?

Yes. To apply to switch degree programs for the next winter session, complete the Change of Degree Program/Campus application on the Student Service Centre by the deadline set by your intended new program. Learn more at students.ubc.ca/enrolment/registration/change-degree-program-or-campus

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If I finish all of my degree requirements in the fall or summer term of the winter session, when can I graduate?

If you finish all of your degree requirements by the end of Term 1 of the winter session (December) and apply for graduation (students.ubc.ca/enrolment/graduation/applying-graduate), your degree will be conferred in May.  

If you finish all of your degree requirements in Term 1 or Term 2 of the summer session and apply for graduation (students.ubc.ca/enrolment/graduation/applying-graduate), your degree will be conferred in November.   

If you require documentation that confirms your completion of the program before your degree has been conferred for an employer or visa/work permit application, you can request a letter from the Undergraduate Office: mybcom.sauder.ubc.ca/letters 

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Electives

What’s an elective and how many do I need to take?

Electives are general course requirements taken in addition to the specific core courses that all BCom students complete. The total number of elective credits you must complete will depend on which year level you entered the program (as a direct entry student in Year 1 or as a transfer student in Year 2 or Year 3) and which option you choose to complete.

While you are not required to complete specific courses to fulfill elective requirements, a minimum number of your electives must be non-Commerce and at the 300 or 400-level.

Determine your elective requirements at mybcom.sauder.ubc.ca/elective-requirementsKeep track of your BCom degree requirements and credits using the BCom Course Planning Worksheets as you plan your degree. 

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How do I choose which electives to take?

Take some time to research the different subject areas and topics that are available to study at UBC. What you choose is up to you. Consider taking courses to:

  • explore other areas of interest
  • complement your choice of option or intended career path
  • develop expertise in a specific subject area

Keep in mind that you may need to complete 100/200-level prerequisites to take 300/400-level courses in some subjects so plan accordingly. Before you register for electives, check that those courses are not listed as “not-for-credit in the BCom program” in the tables found at mybcom.sauder.ubc.ca/elective-requirements

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Can any non-Commerce course count toward electives?

Not necessarily. Before you register for electives, check that those courses are not listed as “not-for-credit in the BCom program” in the tables found at mybcom.sauder.ubc.ca/elective-requirements

Applicable 300/400-level electives can satisfy 100/200-level elective requirements, however, 100/200-level electives cannot substitute for 300/400-level electives (exceptions: FREN 222 and 223 are considered 300-level courses).

Commerce electives (COMM, COHR, COMR, MGMT) cannot substitute for non-Commerce elective requirements.

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Can I take more lower-level electives (100 & 200-level) and use them to substitute for the upper-level electives (300 & 400-level)?

No. You are required to complete the minimum number of 300 & 400-level electives as outlined at mybcom.sauder.ubc.ca/elective-requirements to fulfill degree requirements for graduation.

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Can I take more upper-level electives (300 & 400-level) and use them to substitute for the lower-level electives (100 & 200-level)?

Yes. You take upper-level electives in place of lower-level electives.

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I am not interested in taking non-COMM electives and I want to take more COMM courses as my electives. Can I substitute non-COMM electives with COMM courses?

No. You need to complete the minimum number of non-COMM electives as outlined on mybcom.sauder.ubc.ca/elective-requirements to fulfill degree requirements for graduation.

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What courses do I need to be promoted?

Review promotion requirements for each year level at mybcom.sauder.ubc.ca/courses-money-and-enrolment/exams-and-grades/promotion-requirements

The Undergraduate Office will review your academic progress and assess your eligibility for promotion once your Term 2 winter session grades are available in May. If you are writing a Deferred Standing exam please refer to “How will having Deferred Standing (notated as SD) impact my studies?” on mybcom.sauder.ubc.ca/academic-concession

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Do I need to complete all of my elective requirements for my year to be promoted?

While electives are allotted at each year level within the four-year program requirements, this is just a suggested guide to help students plan their courses if they intend to take a full course load each winter session and finish within four years. Promotion to the next year level does not require completion of a minimum number of electives, however, any electives you have completed will count toward your total credits completed. 

What is most important is that you satisfy your total elective requirements—including the minimum non-Commerce and 300/400-level requirements particular to your option and entry year—before you graduate. Learn more at mybcom.sauder.ubc.ca/elective-requirements

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Options (i.e., specializations), minors, and concentrations

How do I declare my major?

As a student in the BCom program, your major is Commerce. You will select your option (i.e., specialization) during registration for Year 3. Learn more at mybcom.sauder.ubc.ca/courses-money-enrolment/options/registering-your-option

Note that some options (e.g., Finance) have cutoff averages and require that you complete all prerequisites in Year 2. Learn more at mybcom.sauder.ubc.ca/options

If you're enrolled in the Combined Major in Business and Computer Science (BUCS), you do not select an option.

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Can I complete a double major or a minor?

There aren’t any double majors or similar programs available to UBC BCom students other than the Combined Major in Business and Computer Science. Learn more at mybcom.sauder.ubc.ca/bucs

It is possible to complete a second specialization (i.e., a double option). Learn more at mybcom.sauder.ubc.ca/courses-money-enrolment/options/double-options

Students can complete a minor in a non-Commerce subject area by completing the minor course requirements as specified by the department/faculty that administers those courses. Most minors require completion of 30 credits of coursework, of which at least 18 credits are at the 300/400-level. The courses taken for a minor count toward elective requirements in the BCom degree. Learn more at mybcom.sauder.ubc.ca/courses-money-enrolment/minors-and-concentrations/minor-arts-or-science.

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Can I change my option after I choose it?

You may be able to switch options if you have not yet completed the majority of your first option requirements—switching your option is not a backdoor to completing a double option—and the option you would like to switch to has space. Keep in mind that some options, like Finance, have cutoff averages. 

If you have a third-year standing you will be able to switch yourself to any option that is not already full (i.e., closed on the Student Service Centre). If you have a fourth-year standing you can add yourself to the option waitlist when it opens in July, however, be aware that third-year students who have just registered receive priority for option switches from the waitlist. Learn more at mybcom.sauder.ubc.ca/option-waitlist

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What’s the difference between an option and a specialization? An option and a concentration?

The terms option and specialization are synonymous. An option (i.e., specialization) is a required component within your BCom degree consisting of 12-18 credits of coursework within a specific area of business. A concentration is an optional set of related courses beyond your core degree and option requirements. Courses taken for a concentration count toward elective requirements. Learn more about options and concentrations:

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How do I choose an option?

Start your research at mybcom.sauder.ubc.ca/#chooseoption

There you’ll find a summary of each option that includes sample jobs, required skills, and recommended resources to learn more about specific industries. You can also watch testimonials from students in each option.

But don’t stop there. Attend information sessions and business club events, and talk to senior students about how they chose their option. Keep in mind that just because you choose a particular option now, it doesn’t mean that you won’t be able to pursue employment in other areas of business throughout your career.

Still have questions? Book an appointment with a career coach at the Business Career Centre: mybcom.sauder.ubc.ca/bcc

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When and how do I declare my option?

You will select your option (i.e., specialization) during registration for Year 3. Learn more at mybcom.sauder.ubc.ca/courses-money-enrolment/options/registering-your-option

Note that some options have cutoff averages and/or require that you complete all prerequisites in Year 2. Learn more at mybcom.sauder.ubc.ca/options

If you're enrolled in the Combined Major in Business and Computer Science (BUCS), you do not select an option.

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How can I complete a double option?

You may only be officially registered in one option. If you're planning to complete a second option, it's up to you to register yourself in any requirements for that option. You'll only be eligible to register in general seats for other options, if any are available. Often general seats are taken by Year 4 students who register before Year 3 students. Therefore, if you’re attempting to complete a second option you may need to extend your studies to successfully register in and complete all required courses.

Students cannot complete a second option in Finance or General Business Management. Learn more at mybcom.sauder.ubc.ca/courses-money-enrolment/options/double-options

Students in the Combined Major in Business and Computer Science (BUCS) should speak directly with an advisor before attempting to complete a double option. It will require extra time and credits to complete.  

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Can I double count courses between concentrations, options, and minors?

Double counting is an allowance to use one course to fulfill two requirements. Some concentrations, options, and minors share common courses among their requirements. For example, COMM 414 Data Visualization and Business Analytics can be taken to fulfill requirements for the Global Supply Chain and Logistics Management, Marketing, or Operations and Logistics option, as well as the Business Analytics concentration.

If the courses you take for a concentration overlap with the courses you take for an option or minor, you can double count a maximum of 3 credits of coursework in your degree toward both the concentration and one of either one option or one minor.

If you are completing both the International Business option and a minor, you are permitted to double count a maximum of six credits between the IB option and your minor.

Courses cannot be double counted between options. For example, if you are pursuing a double option in Marketing and Operations and Logistics, COMM 414 can be taken to fulfill requirements for one of the two options, but not both.

Double counting a course does not reduce the number of courses you are required to take. You must still complete the total degree credits required for your program to complete your degree.

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How do I declare my double option, concentration, or minor for graduation?

Once the graduation application deadline has passed, the Undergraduate Office will send instructions to all applicants for how to affirm their expected completion of a second option, minor, or concentration, if applicable. At the time of graduation, completion of a second option, minor, or concentration will be noted on your transcript.

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Academic support

I'm struggling to understand some of the material in a course. Where can I get help?

First, know that you’re not alone. More likely than not, there are other students in your class who also find it difficult. Don’t wait to seek help. A few places to start:

  • Consult your course syllabus for study resources.
  • Talk to your instructor or TA during office hours to review challenging content and ask about additional resources.
  • Sign up for academic support programming at the Canaccord Learning Commons and/or the Chapman Learning Commons: mybcom.sauder.ubc.ca/clc
  • Sign up for AMS Tutoring: ams.ubc.ca/student-services/tutoring
  • Sign up for a review session offered by the Commerce Mentorship Program: cmp.cus.ca
  • Search the web for other learning materials—you may find some concepts easier to understand if they are presented in a different format.

Remember to take care of yourself too. Make use of the health and wellness supports that are available to you: students.ubc.ca/health

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Where can I learn more about academic integrity and properly citing sources in my work?

Academic integrity means you conduct your work and studies honestly and in accordance with UBC’s standards. Take the time to carefully review the UBC Sauder BCom Statement of Professionalism and Code of Conduct at mybcom.sauder.ubc.ca/statement-of-professionalism-and-code-conduct

When citing your work, be sure to follow the correct format as outlined by your instructor. Learn more about citation at:

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Health and wellness

Where can I access resources to support my wellbeing?

Visit students.ubc.ca/health for a list of mental, physical, and emotional health services available for UBC students. Use the tool at the top of the page to filter options based on your location and the level of support you need.

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Academic concession

What can I do if an illness or another personal challenge/conflict is impacting my ability to attend classes and complete coursework?

At UBC, we care about your wellbeing and are committed to supporting you in your academic pursuits. We recognize that sometimes unanticipated events or circumstances can affect your ability to complete your academic responsibilities. 

You may be eligible for an academic concession if your circumstances fall within certain categories. An academic concession is an allowance for you to make up missed coursework or an exam at a later date or by alternate means. Review the criteria for academic concession at mybcom.sauder.ubc.ca/academic-concession

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How do I request an academic concession?

Review instructions for how to request academic concession at mybcom.sauder.ubc.ca/academic-concession

You are expected to submit a request within 48 hours of the missed coursework, exam, or deadline. Supporting documentation and/or a discussion with an academic advisor may be required before a concession is granted. You must be in good standing (regular attendance, completed all coursework and midterm exams) in your course to be eligible for academic concession.

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What is the difference between an academic concession and the request for an alternate format assessment?

The request for an exemption to the in-person assessment is different from an in-term concession because: 1) the eligibility criteria are different from the valid grounds for academic concession; 2) we are planning for the alternate format in advance and; 3) you will be expected to write the midterm, final, etc. at the same time as the in-person assessment is taking place. No adjustment is being made to the time or to the way in which grading is applied per the course syllabus.

Note that academic concessions are for unanticipated events or circumstances that affect your ability to complete your academic responsibilities. Academic concessions are therefore managed differently because the request might happen just before, or even after, an assessment has taken place. You can find more details about the academic concession policy here, as well as on the syllabi of your courses.

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I live with someone who is immunocompromised/ I am immunocompromised, and this is why I chose COMM/COMR/COEC/COHR courses with online modes of delivery. Can I apply for an exemption to the in-person requirement?

Yes. Please submit a request for an alternate format assessment as soon as possible. Requests received after September 26, 2021 (11:59 PM PT) and for courses that don't have an alternate format may be treated as an academic concession request which may mean that your assessment will take place at a different time, or be weighted differently, than the originally scheduled assessment.

Please refer to the information in your course outline for non-Commerce courses.

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I am expected to self-isolate after an exposure, but I am in an in-person class. Can I request an alternate format?

It will depend on the course/instructor and on how much in advance of the assessment you are able to notify the UGO. In general, students should assume that requests of this nature are considered academic concessions and are treated as such. We cannot guarantee that in-person courses will be providing online assessments, so we encourage you to refer to the course syllabus for information on provisions for academic concessions. To that, it can take up to 10 business days to set up access to online exams, so if your request is received with short notice or if an alternate format cannot be arranged, please anticipate that it will be treated as an academic concession.

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I am taking a class in person, but I prefer to write the online version of the exam. Can I submit a request to do this?

You are expected to write the exam in person. Please refer to the valid grounds and eligibility requirements for the alternate format.

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I am feeling sick. Should I request an alternate format exam?

Please review the process to submit a request for an academic concession if you are too unwell to write an exam or assessment. Note that if you decide to write an exam, the grade stands.

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I have been unable to return to Vancouver and am having to write my major assessments in a different time zone. Will time zone differences be accommodated with the alternate formats?

Students are expected to write these assessments at the originally scheduled time, as communicated by the instructor.

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My circumstances have changed, and I am now located in the Lower Mainland, which means that I am expected to write in person. What should I do?

Please ensure that you contact your instructor and the UGO at least 10 days in advance of the major assessment. A number of administrative steps are required to make these adjustments and this type of request may not be supported with less than 10 days’ notice. Failure to notify us of a change to the format in which you will be attempting the assessment could be considered academic misconduct, so please be sure to contact us in a timely manner.

If you aren’t sure about the best course of action, please contact us as soon as possible at bcomquestions@sauder.ubc.ca

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Will the UGO support academic concessions based on quarantine, self-isolation or other pandemic-related events?

We will continue to support students as best we can through the rapidly changing situations that arise. If you are not sure that your request falls under any of the categories listed on the academic concession website, please start by referring to your course syllabus. If you do not find the answer to your question there, then don’t hesitate to connect with an academic advisor to discuss your request.

SCENARIORESOLUTION

Due to extenuating circumstances*, I am unable to attend an in-person OR an online class. I will be missing:

  • Attendance, i-clicker, participation
  • An assessment worth less than 25% of my grade
Contact your instructor

Due to extenuating circumstances*, I am unable to attend an in-person OR an online class. I will be missing:

  • An assessment worth more than 25% of my grade
Submit a request for academic concession through the UGO. Refer to your syllabus for provisions related to academic concessions as they relate to that specific course.
I am in a COMM, COHR, COMR, or COEC course with online mode of delivery in Term 1 but I will not be able to take the major assessments in person and the deadline to request an alternate format assessment has passed.  Please contact the UGO at bcomquestions@sauder.ubc.ca and provide details of your request.
I am in a COMM, COHR, COMR, or COEC course with online mode of delivery in Term 1 but I will not be able to take the major assessments in person and there are less than 10 business days prior to the major assessment.  Refer to the information on the academic concession webpage.
*Extenuating circumstances that are supported by the academic concession policy are outlined here.

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I am a non-BCom student and I am making this request with less than 10 days before my major assessment. What process should I follow?

You should follow the academic concession request process as outlined by your home faculty advising office. Each faculty has its own process for in-term concessions and it is important for you to follow those guidelines in order for the request to be approved. The UGO will help you only if your home faculty advising office asks you to connect with your instructor regarding your request, and your instructor then asks you to contact the UGO. We anticipate that many COMM, COHR, COMR, COEC instructors will follow this process. If this is what you have been asked to do, then you can fill out the academic concession request form for BCom students. Please disregard the note that says the form is only for BCom students and submit the form for an in-term request. We will confirm with both you and the instructor that the information we receive is correct. Note that this process only applies to in-term requests. You must connect with your home faculty advising office for academic concession requests for final exams. The UGO will NOT process academic concession requests for final exams for non-BCom students.

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Exams

When will the exam schedule be published?

The exam schedules for the winter session will be published on the Student Service Centre in mid-October and mid-February for Term 1 and Term 2, respectively. During the summer session, the exam schedule is typically published three weeks prior to the final exam period in each term.

Do not make travel arrangements or personal commitments until the exam schedule has been published or you have confirmed your final exam date with your instructor. Resulting conflicts will not merit academic concession.

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What is an exam hardship?

An exam hardship is when you have three final exams scheduled within a 24-hour period. If the third exam falls on the 25th hour, it is not considered a hardship. For example, if the first exam is on Monday at 8:30am, the second exam is at 3:30pm, and the third exam is on Tuesday at 8:30am, there is no official hardship because the third exam starts just after the 24-hour period expires.

If you face an exam hardship, you will be given an alternative exam date for the second exam. Contact the instructor of your second exam no later than one month prior to the scheduled exam date for courses in the winter session and no later than two weeks prior to the scheduled exam date for courses in the summer session. If the exam is for a Commerce course, your instructor may redirect you to the Undergraduate Office to report the hardship.

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What do I need to know about writing exams at UBC?

All of your Commerce exams will start with an Integrity Pledge. Academic integrity will be enforced in ALL exams. By writing a UBC exam you are agreeing to adhere to the University’s standards for academic honesty. It is your responsibility to review and abide by the rules described in the following sources: 

  1. Student Declaration,
  2. Academic Honesty and Standards,
  3. Student Conduct During Examinations, and 
  4. any special rules for conduct as set out by the examiner.

Suspected instances of academic misconduct will be thoroughly investigated and are subject to disciplinary measures.

Please ensure that you have your digital or physical UBCcard to prove your identity, including when writing your final exams. Note that instructors have the right to deny a final exam to students who are unable to provide the required identification.

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Can I retake an exam that I've already written?

No. If you start an exam, the grade earned will stand regardless of whether or not you're able to attend the entire duration of the exam or to complete it. You will not be permitted to rewrite the exam at a later date.

If you are unwell or have other extenuating circumstances that will prevent you from writing an exam as scheduled, please review the academic concession policy at mybcom.sauder.ubc.ca/academic-concession 

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What do I do if I miss my exam?

If you have extenuating circumstances that cause you to miss an exam, consult your course syllabus for any instructions provided by your instructor, AND self-report your absence to the Undergraduate Office. Note that you are expected to report your absence to the UGO by submitting an online academic concession form at your earliest convenience, but within 48 hours of the missed exam.

Regardless of whether the exam you miss is for a Commerce or non-Commerce course (e.g., MATH, ECON), all BCom students are expected to complete the UBC Sauder academic concession request form found at mybcom.sauder.ubc.ca/academic-concession

Please note that submitting the form does not mean that your request for a concession will be granted. You must be in good standing (regular attendance, completed all coursework and midterm exams) in your course to be eligible for an academic concession.

If you start an exam, the grade earned will stand regardless of whether or not you're able to attend the entire duration of the exam or to complete it. You will not be permitted to rewrite the exam at a later date.

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What do I do if I experienced technical issues during an online exam that prevented me from completing it?

If you experience unresolvable technical issues during an online exam that prevent you from completing it, please follow the instructions provided by your instructor.  As soon as possible, email a detailed summary of your experience during the exam to bcomquestions@sauder.ubc.ca. Include the nature of the technical issues you encountered, when they happened, and what steps you took to attempt to resolve them. If you were in contact with any form of technical support per the instructions provided by your professor, include this in your summary as well. Each situation will be reviewed on a case-by-case basis, however, there are no guarantees that any form of academic concession will be granted.

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I’ve been granted Deferred Standing (SD). When will my deferred exam be scheduled?

If you’ve been granted a Deferred Standing (SD) for a missed final exam, you’ll normally be expected to write the exam during the official deferred exam period set by Enrolment Services unless otherwise indicated by your instructor. While some instructors may be able to offer you an earlier opportunity to take a deferred exam, they are under no obligation to do so.

The deferred exam period is in late July for courses taken during the previous winter session (September to April) and in November of courses taken during the previous summer session (May to August). Exam dates and times will be scheduled by Enrolment Services (not the Undergraduate Office).

Note that some departments set alternate exam dates that differ from the official deferred exam period (for example, Math—refer to Exceptions on the Standing Deferred and Supplemental exams page of the Student Services website). For non-Commerce courses, contact your instructor immediately to find out if an earlier exam sitting will be offered and how to register for it. 

Learn more about deferred standing at mybcom.sauder.ubc.ca/academic-concession/#deferredstanding

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Grades

When will my grades be available after I have completed a course?

Your final official grades will be released on the Student Service Centre beginning the day after the last day of exams. There may be a delay in posting your final grade if your final exam for the course was held late in the exam period.

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Are there minimum grade requirements in courses?

Most of your courses require a minimum grade of 50% to successfully complete them. There are two notable exceptions. You must achieve a 60% in both ENGL 112/WRDS 150B (or equivalent course) and COMM 390 to satisfy these BCom degree requirements.

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How will my academic performance for the year be evaluated?

Each year during the month of May, the Undergraduate Office reviews your academic progress and calculates your winter session average based on all courses taken from September to April to determine if you have successfully completed: 

  • continuation requirements to remain in the program
  • course requirements for promotion to the next year level

This is a weighted average, taking course credit values into consideration, and does include any failing grades. If you participate in a study abroad and exchange program during the winter session, grades earned on exchange will be included in the calculation. Courses taken during the summer session (May to August) are not included in the winter session average.

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If I am asked to discontinue from the program because of my academic performance, can I appeal the decision?

If you did not achieve the minimum 60% winter session average required to continue in the BCom program, you may request that your circumstances be evaluated on their own merits by submitting a letter of appeal to the UBC Sauder Undergraduate Office. Learn more at mybcom.sauder.ubc.ca/continuation-and-promotion/#appeals

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What is the Dean’s Honour Roll?

The Dean’s Honour Roll is a recognition on your academic transcript in a given winter session (Terms 1 & 2) that you achieved a minimum 80% average for that session while enrolled in a full course load. Review eligibility criteria at mybcom.sauder.ubc.ca/courses-money-and-enrolment/exams-and-grades/academic-honours

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How do I know if I am eligible for a degree with honours when I graduate?

Review the eligibility criteria for a Degree with Honours at mybcom.sauder.ubc.ca/academic-honours

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What is Credit/D/Fail grading?

The Credit/D/Fail grading policy allows you to take eligible elective courses for a Credit, D, or Fail standing instead of a percentage grade on your academic transcript. Learn more at mybcom.sauder.ubc.ca/exams-and-grades/grades/#creditdfail

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Tuition, fees, scholarships, awards, and funding

Is tuition reduced for online courses?

UBC tuition has not been reduced for online courses. Read more about the reasons why at news.ubc.ca/2020/08/04/why-tuition-is-not-being-reduced-at-ubc

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When is tuition due? What payment options are available?

Tuition is due at the start of each term. Check here for current deadlines: students.ubc.ca/enrolment/dates-deadlines

There are many ways to pay your tuition. Learn more at students.ubc.ca/enrolment/finances/paying-tuition

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What happens if I don't pay my tuition by the deadline?

If you have outstanding fees that haven’t been paid by the payment due date, you may be placed on financial hold. Learn more about the consequences of a financial hold at students.ubc.ca/enrolment/finances/paying-tuition/late-payment-fees

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Who can I talk to about my tuition, fees, or student loans?

Your Enrolment Services Advisor (ESA) is your best resource for any questions regarding financially-related matters at UBC. All undergraduate students have a dedicated ESA assigned to them. Find yours on the Student Service Centre under Personal Info > UBC Contacts. Learn more at students.ubc.ca/about-student-services/enrolment-services-advisors

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Am I eligible for scholarships and awards? Do I need to apply?

A list of award types, eligibility requirements, and application details (if applicable) can be found at students.ubc.ca/enrolment/finances/awards-scholarships-bursaries 

For awards that are specifically available to BCom students, see mybcom.sauder.ubc.ca/courses-money-and-enrolment/scholarships-funding

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Additional opportunities

Where can I learn more about the Co-op Program?

Learn more about the Co-op Program at mybcom.sauder.ubc.ca/co-op

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Where can I learn more about the Exchange Program?

Start your research into exchange and study abroad programs at:

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Where can I learn more about the Commerce Scholars Program?

Learn what it means to be a Commerce Scholar at mybcom.sauder.ubc.ca/csp

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Where can I learn more about the Portfolio Management Foundation Program?

Learn more about the PMF program at sauder.ubc.ca/pmf

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Can I take more courses after I graduate?

After you graduate from the BCom program you can apply to take eligible UBC courses as an unclassified student. Because there is excess demand for Commerce courses from students who are still completing their BCom degree requirements, we are not able to accommodate registration requests from unclassified students for most Commerce courses. Learn more about non-degree studies: students.ubc.ca/enrolment/courses/non-degree-studies/non-degree-studies-unclassified

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Can't find the answer to your question? Try the BCom website search bar!

The myBCom website has a lot of useful information about standard timetables, promotion requirements, course planning, and more. Did you know that you could search the website using keywords? Try entering your keywords to see if you can find the answers to your questions online.


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