Continuation and promotion

Academic evaluations for continuation and promotion

Each year during the month of May, the Undergraduate Office (UGO) reviews your academic progress and calculates your winter session average based on all courses taken from September to April to determine if you have successfully completed: 

  • continuation requirements to remain in the program
  • course requirements for promotion to the next year level

This is a weighted average, taking course credit values into consideration, and does include any failing grades. If you participate in a study abroad and exchange program during the winter session, grades earned on exchange will be included in the calculation. Courses taken during the summer session (May to August) are not included in the winter session average.

Your winter session average is also used to determine:

Your academic success is important to us!

In addition to year-end academic evaluations, we also conduct mid-session checks after December exams to provide assistance and resources to students who may be struggling in their studies. If you have concerns about your academic progress, we strongly encourage you to meet with an academic advisor in the UGO and take advantage of academic coaching services in the CLC.

Continuation and promotion requirements by year

Continuation in the BCom program

A winter session average of ≥60% based on all courses attempted from September to April is required to continue in the program at all year levels. This is a weighted average calculated from your final course grades and their corresponding course credit values; it will include any failed courses. If you participate in a study abroad and exchange program during the winter session, grades earned on exchange will be included in the calculation. If your winter session average falls below 60%, you will be considered to have failed the year and will be required to discontinue your studies at UBC for a period of at least one year. Decimals are not rounded (i.e., a winter session average of 59.9% would be a failed year). Courses taken during the summer session (May to August) are not included in the winter session average.

Promotion requirements

BCom program requirements have changed in recent years, so when reviewing your promotion requirements, take careful note of when and at what year level you entered the program so that you're referring to the requirements that apply to you.

  • Year 1
  • Year 2
  • Year 3
  • Year 4
Year 1

Year 1 to Year 2

You will be promoted to Year 2 once you have met all of the following requirements:
  • successful completion of 24 credits including all of COMM 101, ECON 101, ECON 102, MATH 104 (or accepted Math equivalent), and at least two1 of COMM 290, COMM 291, COMM 292, WRDS 150/ENGL 112 (or accepted English equivalent)2
  • winter session average of ≥60% on all courses attempted from September to April
1 While a minimum of two of COMM 290, COMM 291, COMM 292, WRDS 150/ENGL 112 are required for promotion to Year 2, all four courses must be completed to be eligible for promotion to Year 3.
2 If you have not successfully completed WRDS 150/ENGL 112 in Year 1, you must complete it in Year 2. A minimum grade of 60% in the course is required to fulfill this requirement, however, a passing grade of 50% or greater may be used for the purpose of promotion to Year 2. In such cases, WRDS 150/ENGL 112 must be retaken to achieve a grade of 60% or greater.

 

Combined Major in Business and Computer Science (BUCS)

If you're enrolled in the BUCS program, you will be promoted to Year 2 if you have met all of the following requirements:

  • successful completion of a minimum of 24 credits including:
    • all of COMM 101, ECON 101, ECON 102, MATH 104 (or accepted Math equivalent), and CPSC 110
    • at least one3 of WRDS 150/ENGL 1124, COMM 292, CPSC 121
  • winter session average of ≥60% on all courses attempted from September to April
3 All courses must eventually be completed to fulfill BCom degree requirements. 
4 If you have not successfully completed WRDS 150/ENGL 112 in Year 1, you must complete it in Year 2. A minimum grade of 60% in the course is required to fulfill this requirement, however, a passing grade of 50% or greater may be used for the purpose of promotion to Year 2. In such cases, WRDS 150/ENGL 112 must be retaken to achieve a grade of 60% or greater.

 

Continuation in the BCom program without promotion

If you have not completed the minimum requirements for promotion to Year 2, you may still continue in the next winter session, remaining in Year 1, provided your winter session average is greater than or equal to 60% on all courses attempted from September to April. You must achieve the minimum 60% continuation requirement by the end of the current winter session in April.

Year 2

Year 2 to Year 3

You will be promoted to Year 3 if you have met all of the following requirements:
  • successful completion of 48 credits including all Year 1 requirements
  • successful completion of at least four1 of COMM 203 (formerly COMM 392), COMM 204 (formerly COMM 399), COMM 205 (formerly COMM 391), COMM 293, COMM 294, COMM 295, COMM 296, COMM 298
  • winter session average of ≥60% on all courses attempted from September to April
1 All courses must eventually be completed to fulfill BCom degree requirements.
 
Combined Major in Business and Computer Science (BUCS)

If you're enrolled in the BUCS program, you will be promoted to Year 3 if you have met all of the following requirements:

  • successful completion of a minimum of 50 credits of the first and second year BUCS program requirements including:
    • all required courses from first year
    • COMM 205, COMM 290, and CPSC 210 
  • winter session average of ≥60% on all courses attempted from September to April
Continuation in the BCom program without promotion

If you have not completed the minimum requirements for promotion to Year 3, you may still continue in the next winter session, remaining in Year 2, provided your winter session average is greater than or equal to 60% on all courses attempted from September to April. You must achieve the minimum 60% continuation requirement by the end of the current winter session in April.

Year 3

Year 3 to Year 4

You will be promoted to Year 4 if you have met all of the following requirements:
  • successful completion of 72 credits including all Year 1 and 2 requirements
  • successful completion of two option courses (6 credits)
  • successful completion of at least two1 of COMM 390 (minimum grade of 60% in COMM 390), COMM 393, COMM 394, COMM 395
  • winter session average of ≥60% on all courses attempted from September to April
1 All courses must eventually be completed to fulfill BCom degree requirements.

  

Combined Major in Business and Computer Science (BUCS)

If you're enrolled in the BUCS program, you will be promoted to Year 4 if you have met all of the following requirements:

  • successful completion of at least 81 credits including:
    • all required courses from first and second year
    • at least one2 of CPSC 304, CPSC 310
    • all of COMM 203, COMM 296
    • at least two2 of COMM 204, COMM 390, COMM 393, COMM 395. 
  • winter session average of ≥60% on all courses attempted from September to April
2 All courses must eventually be completed to fulfill BCom degree requirements.
 
General Business Management option

If you’re in the General Business Management option, you will be promoted to Year 4 once you have successfully completed a minimum of 72 credits including all Year 1 and 2 requirements, COMM 393, at least 3 credits from the analysis course combination requirement, at least two3 of COMM 390 (a minimum of 60% must be attained in COMM 390), COMM 394, COMM 395, and achieved a winter session average of ≥60% on all courses attempted from September to April.

3 All courses must eventually be completed to fulfill BCom degree requirements. 
 
Global Supply Chain and Logistics Management option

If you're enrolled in the Global Supply Chain and Logistics Management option, you will be promoted to Year 4 once you have successfully completed a minimum of 72 credits including all Year 1 and 2 requirements, four option core courses (12 credits), and achieved a winter session average of ≥60% on all courses attempted from September to April.

 
Continuation in the BCom program without promotion

If you have not completed the minimum requirements for promotion to Year 4, you may still continue in the next winter session, remaining in Year 3, provided your winter session average is greater than or equal to 60% on all courses attempted from September to April. You must achieve the minimum 60% continuation requirement by the end of the current winter session in April.

Year 4

Completing your degree

Once you have fulfilled your BCom degree requirements, it’s time to apply to graduate. Note that if you achieve a winter session average below 60% in your final year, you will be permitted to graduate, however, a notation of ‘Failed Year’ will appear on your academic transcript for that session. 

Continuation in the BCom program

If you have not completed all of your requirements for graduation, you may still continue in the next winter session, remaining in Year 4, provided your winter session average is greater than or equal to 60% on all courses attempted from September to April. You must achieve the minimum 60% continuation requirement by the end of the current winter session in April. When planning your studies, keep in mind that you must complete all of your degree requirements within six years of entering the program to be conferred a Bachelor of Commerce from UBC.

Unsatisfactory performance

If your winter session average falls below 60% at any year level, you will be considered to have failed the year and will be required to discontinue your studies at UBC for a period of at least one year. Decimals are not rounded (i.e., a winter session average of 59.9% would be a failed year). Instructions concerning eligibility for readmission to the program will be provided to students at the time they are required to discontinue. Notifications will be sent via email and letter mail in early June.

Note: If you are an international student, this may have an impact on your legal status in Canada and study permit. If you have questions about the impact on your ability to stay in Canada, study permit, please refer to students.ubc.ca/international-student-guideIf you have additional questions or would like to discuss your options/next steps, we encourage you to seek advising from an International Student Advisor/ Regulated Canadian Immigration Consultant available at International Student Advising in the UBC Life Building or contacting them at 604.822.5021 or isa@students.ubc.ca.  

Students who return to UBC Sauder and fail the year a second time, whether in repeating a year or in a later year, will be required to withdraw permanently. Readmission in such cases is normally not granted.

Academic regulations  

Appeal process

If you did not achieve the minimum 60% winter session average required to continue in the BCom program, you may request that your circumstances be evaluated on their own merits by submitting a letter of appeal to the UBC Sauder Undergraduate Office by June 7, 2020. If our office receives your appeal by this date, we will be able to provide you with a decision before registration for your year level opens. You may still submit an appeal after this date, but you may not receive a decision before registration opens.

Requirements for submitting an appeal:
  • Letter of appeal – Download and complete the appeal form. Include a summary of the circumstances which you believe impacted your academic success performance.

Appeal form  

  • Supporting documentation – If possible, provide doctors’ notes, official medical documentation, or other evidence that supports the grounds of your appeal.
  • Reference campus services – If you have accessed campus services like, academic advising, peer programs, Counseling Services, the Centre for Accessibility, other health care providers, please include this in your action plan to overcome the circumstances that impacted your academic performance and ensure your academic success. There are fields in the appeal form to include this information.

Please collate all your documents into one PDF file and email the complete PDF file to the Undergraduate Office or your academic advisor. It is important to note that you must submit your complete appeal in one submission; that is, all of the circumstances that you would like to be considered with all supporting documentation. Once a decision has been made on your appeal, you will not be able to submit additional information or documentation unless it refers to a situation or condition that was unknown to you at the time of your original appeal (e.g., a new medical diagnosis). 


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