Exams

Before your exams, read the UBC exam guidelines to learn what and what not to bring and how to conduct yourself during your exam session.

UBC exam guidelines  

Midterms

Most Commerce midterm exams are coordinated by the Undergraduate Office (UGO) and held in the evening. Other exams may be scheduled by individual instructors during class time. Check with your instructor if you have questions.

Commerce midterm exam schedule

Please note that this calendar only includes midterm examinations scheduled by the UBC Sauder Undergraduate Office on behalf of Commerce instructors. It may not include COMM and COHR exams scheduled directly by instructors. Please confirm times and locations in your course outlines or with your instructors. Should any discrepancies in dates exist between this calendar and information listed in the official course outline, the course outline information will prevail.

 

Midterm conflicts with a scheduled class or another exam

If your COMM, COHR, COMR, or COEC midterm exam conflicts with the regularly scheduled class time of another course, you must report the conflict to your instructor administering the exam and the Undergraduate Office as soon as you are aware of the conflict, but at the very latest, two weeks prior to the exam sitting. In this situation, you are expected to attend your class. The Undergraduate Office will work with your instructor to make alternate arrangements for you to take the exam.

If two of your midterms are scheduled at the same time and neither is scheduled during class time, report the conflict to both instructors and the Undergraduate Office as soon as you are aware of the conflict, but at the very latest, two weeks prior to the exam sitting. If neither instructor is able to provide an alternate exam time, the Undergraduate Office will work with your instructors to make alternate arrangements for you to take both exams.

Notify the Undergraduate Office of a midterm conflict by emailing bcomquestions@sauder.ubc.ca with the subject line "Midterm conflict". In the message, please include your full name, student number, and details of the conflict (courses, instructors, dates, times, etc.).

Midterm accommodations for students registered with the Centre for Accessibility

If an advisor from the Centre for Accessibility (formerly known as Access and Diversity or A & D) has provided you with a letter of accommodation, be sure to complete the following at the start of the term per the instructions they have provided to you:

1. Provide an electronic or hard copy of your letter of accommodation to each instructor/course administrator.
2. Arrange a meeting with your instructors/course administrators to discuss your accommodations.

Any requests for accommodated exams will be scheduled by the Centre for Accessibility.

The Centre for Accessibility uses an online exam reservation system for requesting accommodated exam sittings; it is not used for requesting exam sittings that are arranged directly by your instructor or the UGO. Requests must be submitted at least one week in advance for all midterms. Late requests will not be accommodated.

What do I do if I miss an exam?

Sometimes unanticipated events or circumstances can affect your ability to complete your academic responsibilities. You may be eligible for academic concession if your circumstances fall within certain categories. An academic concession is an allowance for you to make up missed coursework or an exam at a later date or by alternate means.

Final exams

Final exams for the winter session are held in December (Term 1) and in April (Term 2). Exams for the summer session may be held during the last scheduled class or the week following the end of classes. 

Release of final exam schedule

The final exam schedule for the winter session is available online in October for Term 1 courses and in February for Term 2 courses. Exams during the summer session are scheduled midway through each term. Log in to the Student Service Centre (SSC) to access your personal schedule. 

Final exam conflicts

You should contact your instructors as soon as possible to determine whether an alternate writing time is available. If neither instructor can accommodate a different exam time, you need to complete the Daytime Exam Clash form available from Enrolment Services in Brock Hall. Enrolment Services will arrange for you to write the examinations back-to-back on the original examination date, under supervision. 

Exam hardships

An exam hardship is when you have three exams scheduled within a 24-hour period. If the third exam falls on the 25th hour, it is not considered a hardship. For example, if the first exam is on Monday at 8:30am, the second exam is at 3:30pm, and the third exam is on Tuesday at 8:30am, there is no official hardship because the third exam starts just after the 24-hour period expires.

If you face an exam hardship, you will be given an alternative exam date for the second exam. Contact the instructor of your second exam at least one month prior to the scheduled exam. If the exam is in a Commerce course, your instructor may redirect you to the Undergraduate Office to report the hardship.

Final exam accommodations for students registered with the Centre for Accessibility

If an advisor from the Centre for Accessibility has provided you with a letter of accommodation, be sure to complete the following at the start of the term per the instructions they have provided to you:

1. Provide an electronic or hard copy of your letter of accommodation to each instructor/course administrator.
2. Arrange a meeting with your instructors/course administrators to discuss your accommodations.

Any requests for accommodated exams will be scheduled by the Centre for Accessibility.

The Centre for Accessibility uses an online exam reservation system for requesting accommodated exam sittings; it is not used for requesting exam sittings that are arranged directly by your instructor or the UGO. Requests for final exams must be submitted at least one week in advance of the start of the formal examination period. Late requests will not be accommodated.

Do not make travel plans until you know your exam schedule

Do not make travel arrangements or personal commitments until the exam schedule has been published or you have confirmed your final exam date with your instructor. Resulting conflicts will not merit academic concession.


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