Reimbursement Instructions for Student Experience Grants
Personal experience
If you are claiming funding to offset expenses for a personal experience such as volunteer/service learning or attending a competition or conference.
After your experience:
Receipts:
- Collect all of the receipt(s) for the expenses you are claiming. Compile into a single PDF document and save with the naming convention firstname_lastname_receipts
- Screenshots are not accepted. Please make sure to submit a complete confirmation of payment document (PDF or email confirmation).
- Please make sure receipts have an itemized breakdown (showing tax amount and how much each item cost)
- All receipts will need to show detailed payment information, such as credit card used and your full name. If this is not possible, students should additionally submit a credit card statement.
- What if someone else on the team made the purchase for me? Or I only paid for a portion of the costs?
- Make sure you submit a screenshot or confirmation of the etransfer to show that you have paid for your portion or someone paid you back for their portion
Letter of Impact:
- Prepare a letter of impact to the OSAS, explaining the impact this experience and funding has had on your personal, professional or academic experience. Save as a single PDF document with the naming convention firstname_lastname_letter
- If you have taken photos during your experience, please upload them as well
Once you have those things ready:
- Complete the online Student Experience Grant Acceptance Form and upload your receipts and letter by the deadline indicated in the email.
- Ensure your mailing address and direct deposit information is up to date on Workday Student.
Please note, completion of steps are required for students to receive funding through the Student Experience Grant.