Reimbursement Instructions for Student Experience Grants

Personal experience

If you are claiming funding to offset expenses for a personal experience such as volunteer/service learning or attending a competition or conference.

After your experience:

Receipts:

• Collect all of the receipt(s) for the expenses you are claiming. Compile into a single PDF document and save with the naming convention firstname_lastname_receipts
• Screenshots are not accepted. Please make sure to submit a complete confirmation of payment document (PDF or email confirmation).
• Please make sure receipts have an itemized breakdown (showing tax amount and how much each item cost)
• All receipts will need to show detailed payment information, such as credit card used and your full name. If this is not possible, students should additionally submit a credit card statement.
• What if someone else on the team made the purchase for me? Or I only paid for a portion of the costs?
• Make sure you submit a screenshot or confirmation of the etransfer to show that you have paid for your portion or someone paid you back for their portion

Letter of Impact:

• Prepare a letter of impact to the UGO, explaining the impact this experience and funding has had on your personal, professional or academic experience. Save as a single PDF document with the naming convention firstname_lastname_letter
• If you have taken photos during your experience, please upload them as well

Once you have those things ready:

• Complete the online Student Experience Grant Acceptance Form and upload your receipts and letter by the deadline indicated in the email.
• Ensure your mailing address and direct deposit information is up to date on Workday Student.
  • Instructions for updating mailing address
  • Instructions for updating direct deposit

Please note, completion of steps are required for students to receive funding through the Student Experience Grant. 

Student Experience Grant Acceptance Form